Job Title: Executive Assistant
Location: Orlando, FL
Duration: 03 Months Possible Temp to Hire depending upon performance
Job Description:
- The team is looking for someone who is extremely professional, can handle a high volume workload and is able to be flexible with working with many different time zones.
- This role will be supporting an SVP.
- 5+ years as an Executive Assistant supporting high-level leadership is preferred
- Work may be unpredictable and ambiguous at times, this person should be able to switch gears as needed and prioritize well.
- High Volume Cross functionally
- The SVP works with many departments and divisions at Client across many different time zones so flexibility with scheduling meetings, etc.. is required.
- The Executive Assistant will be managing meetings, booking meeting space, managing expense reports and building relationships with high-level leadership and their Executive Assistants.
- Expected to anticipate the SVP's needs, prepare materials for meetings, ask high level questions, etc..
Responsibilities:
- Screen incoming calls and create a running call sheet.
- Schedule meetings and maintain meeting schedules.
- Complete expense reports. Make travel arrangements.
- Maintain weekly retail circulars.
- Organize, maintain and update files.
- Distribute mail and faxes in a timely manner.
- Facilitate order and delivery of product requests.
- Participate in team and department special projects.
- Maintain and distribute department documents.
- Keep the office organized by creating binders, folders, files, etc.
- This is a high level role supporting an SVP, 5+ years of experience is preferred
